LEASING ADMINISTRATOR

Department: FPG Holdings
Job title of Incumbent’s Supervisor: Leasing Manager
Job Title of Incumbent’sReportee/s: N/A

PURPOSE OF THE JOB

To assist the Leasing Manager to load lease agreemetns onto the system ensuring that details agree to the current lease / addendum in place.

KEY PERFORMANCE AREAS

  • Drafting of offer and ensuring all FICA documents are received;
  • Drafting of renewal proposals and Board confirmation letters;
  • Converting signed and accepted offers and proposals to lease agreements timeously;
  • Following up and ensuring timeous signing of the lease agreements;
  • Drafting of cession documents and or tenant communication relating to lease administration;
  • Ensure deposits/bank guarantees are received on time and as per the lease agreement;
  • Regular follow-up on outstanding lease agreements/renewals;
  • Inform facilities department of any entry inspections and/or handovers, including any work required to premises prior to handover, as soon as new offer is accepted, and deposit is paid;
  • Inform facilities department of required pre-exit and exit inspections 1 month prior to expiry;
  • Diarise and follow up with Property Managers that temporary signage of new stores and To Let posters in vacating stores are up by stipulated dates;
  • Diarise and ensure Property Managers are prompted to request signage proposals from tenants as stipulated in the accepted offers.

QUALIFICATIONS, COMPETENCIES AND SKILLS

  • Minimum of Grade 12 Certificate.
  • Minimum of 3 years’ relevant experience
  • Working knowledge of commercial lease documents
  • Working knowledge of basic commercial real estate
  • Working knowledge of Excel and Word
  • General business and property management acumen.
  • Well organized and have a strong ability to pay attention to detail.
  • MDA experience will be advantageous.

Application Form

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